Program Assistant
Job Description
Full job description
Posting Details
Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a “most livable city” by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.
Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.
In our ongoing efforts to support the health of our community, Dickinson College strongly encourages all members of the campus community to be up to date on CDC-recommended vaccines.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Essential Functions:
- Answer main office telephone line and respond to or refer emails sent to global@dickinson.edu and support day-to-day operations by handling mail, ordering supplies and submitting work orders.
- Provide clerical and administrative support to the CGSE through the scheduling of meetings and events (including catering and room bookings), creating documents, correspondence and mailings and marketing.
- Budget assistance by preparing and submitting documentation for staff/faculty reimbursements, reconciling Pcards for the Associate Provost, Dean and Director of Education Abroad, Director of ISSS and Mosaic’s Director and tracking professional memberships and other expenses.
- Provide database, application and website support through making updates, editing, creating reports and tracking documents as well as support data collection and assessment efforts.
- Support outside college, CGSE-sponsored visits though travel arrangements and meeting set up.
- Support the Associate Provost and Executive Director by managing her schedule, travel and working on special projects.
- Support the work of developing, recruiting and marketing for, planning, budgeting and implementation of short-term, faculty-led programs including Mosaics, Globally Integrated and Summer programs
Bachelor’s degree and 1-3 years related experience
Desired Skills/Abilities
- Outstanding communication skills — including written, verbal, and presentation skills
- Demonstrated intercultural skill set
- Extremely well organized, detail oriented, and able to manage multiple tasks simultaneously
- Demonstrated organizational and logistical experience
- Great people skills and demonstrated ability to work with diverse stakeholders
- Ability to work collaboratively and as a part of a team and work independently on self-directed projects
- Ability to tolerate ambiguity and be flexible and kind
- This is a hybrid position which requires 3 days of on-site work per week on campus. Occasional evening and/or weekend work may be required.
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