Monday- Friday 8:00am- 4:30pm
Days and hours may vary dependent upon district needs.

$30.91/hourly

About Río Hondo College

Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College’s 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students’ success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor’s degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Under the direction of a senior-level manager or manager, performs a variety of moderately
complex administrative responsibilities to support a manager or department; coordinates the
day-to-day activities and assists with the workflow of an office to ensure efficient operations.

1. Performs a variety of administrative support responsibilities including but not limited to
planning, coordinating, and organizing the day-to-day activities and workflow of an office,
department, and/or division; provides information and support to District management,
staff, students, and the public, as requested. E
2. Assists in preparing department budgets; maintains and updates budget expenditures;
approves expenditures within established guidelines; responds to inquiries regarding
financial issues including but not limited to gathering and analyzing data related to
expenditures and projected charges. E
3. Tracks and monitors budget expenditures and revenues; reconciles expenses and budget
line items; initiates requisitions and creates purchase orders (POs); processes requisitions
and budget transfers; receives and reviews invoices for accuracy and submits to Accounts
Payable for processing; identifies and resolves discrepancies and follows up with vendors,
as needed. E
4. Generates and prepares a variety of standard reports including but not limited to budget
and financial reports. E
5. Maintains and updates a variety of confidential records and standard correspondence
including but not limited to forms, logs, files, schedules, lists, certificates, records, and
reports to support work processes related to the area of assignment; updates and
maintains information related to District staff and students; enters and retrieves data from
proprietary databases and systems. E
6. Performs moderately complex research; extracts, gathers, and compiles data to generate,
prepare, and distribute various reports; reviews data for accuracy, completeness, and
compliance; identifies errors or discrepancies, and resolves issues appropriately. E
7. Updates and maintains various calendars; schedules meetings and special events, reserves
meeting and/or training rooms; makes travel arrangements and submits all appropriate
support documentation and forms. E
8. Assists with planning and coordinating special events related to the assigned office; plans
and organizes special projects, meetings, training sessions, and other events as assigned.
E
9. Facilitates and participates in a variety of meetings, committees, task forces, trainings, and
special assignments such as screening and selection committees on behalf of the
department and/or division. E
10. Assists with coordinating department and/or program communications to the public;
ensures District, college, and department policies and procedures are well-defined in the
communications. E
11. Operates modern office equipment, including but not limited to computer equipment and
software applications and programs. E
12. Schedules and participates in a variety of District, college, and/or department trainings,
meetings, and/or committees as requested; may prepare agendas for distribution; may
take and transcribe meeting minutes, as needed.
13. Performs a variety of clerical and administrative responsibilities in support of the
department’s day-to-day activities and/or operations utilizing a variety of communication
modalities including but not limited to answers and responds to phone calls, emails, text
messages, and chat platforms; opens, screens, and distributes mail and correspondence;
photocopies documents and requests duplication services; ensures maintenance and
repairs of assigned work areas, facilities, or equipment; enters various requests for services
from IT, Facilities, and Maintenance; contacts vendors for equipment service, when
needed; follows-up with vendors to ensure satisfactory completion of requests; may
perform simple repairs or maintenance to standard office equipment. E
14. May provide work direction to clerical support staff; trains and provides work direction to
student assistants, student workers, and short-term, temporary staff. E
15. Performs related duties that support the overall objective of the position.

Knowledge of:
• District and college policies, procedures, rules, and regulations related to the area of
assignment.
• California Education Code and Title V as it relates to the area of assignment.
• Federal Educational Rights and Privacy Act (FERPA).
• District organization, functions, rules, policies, and procedures applicable to area of
assignment.
• District administrative policies and procedures applicable to processing budget, fiscal, and
purchasing documents and maintenance of public records.
• Applicable federal, state, and local laws, codes, regulations, policies, technical process and
procedures related to the area of assignment.
• Campus departments, programs, resources, and services available to students and staff.
• Office administrative and management practices and procedures.
• Principles and practices of public administration, including budgeting, purchasing, and
maintenance of public records.
• Principles and practices of sound business communication.
• Correct English usage, spelling, grammar, punctuation, and vocabulary.
• Terminology, work processes and local, state, and federal requirements applicable to the
area of assignment.
• Advanced uses of word processing, graphics, spreadsheet, database, and other software to
create documents and materials requiring the interpretation and manipulation of data.
• Basic research techniques, methods, and procedures applicable to the area of assignment.
• Methods of collecting and organizing pertinent data and information.
• Principles of basic business communications and report writing.
• Techniques for providing a high-level of customer service by effectively dealing with the
public, vendors, students, and college staff.
• Modern office practices, procedures, and equipment.
• Principles and procedures of recordkeeping, reporting, filing, and file sharing methods and
techniques.
• Telephone and virtual communication techniques and etiquette.
• Computer applications and software utilized in the area of assignment.
• Standard office equipment and computer peripherals.
• Effective communication, both verbally and in writing.
• Effective communication techniques and interpersonal skills using tact, patience, and
courtesy.
• Recordkeeping, files, file sharing, and filing system methods and techniques.
• Basic arithmetic, financial, and statistical methods and techniques.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Ability to:
• Independently perform the essential responsibilities of the position.
• Read, learn, understand, interpret, apply, and explain policies, procedures, rules, and
regulations.
• Compose correspondence and prepare documents from limited instructions.
• Understand the scope of authority in making independent decisions.
• Plan, organize, and prioritize workload to meet schedules and timelines.
• Prepare clear, accurate, and concise records and reports.
• Demonstrate sound judgement in the application and interpretation of existing methods
and procedures.
• Exercise tact and diplomacy in dealing with sensitive and moderately complex issues and
situations.
• Effectively communicate both orally and in writing.
• Operate modern office equipment including personal computers, hardware, and
peripherals.
• Perform administrative support duties related to the area of assignment.
• Complete work efficiently with constant interruptions.
• Utilize computer software programs, applications, and databases; computer hardware and
peripheral equipment related to the area of assignment.
• Communicate with students, staff, and the public in person and via a variety of
communication modalities using various technology resources.
• Update and maintain a variety of records, reports, files, and file-sharing systems.
• Maintain confidentiality and employ discretion in handling and processing confidential
information and data.
• Adapt to an office environment and circumstances with ever-changing demands and
priorities.
• Understand and follow verbal and written directions.
• Effectively communicate both verbally and in writing.
• Take and transcribe meeting minutes accurately.
• Perform basic mathematical computations.
• Communicate with diverse students from a variety of backgrounds and experiences.
• Operate modern office equipment, including a computer, word processing, spreadsheet,
and/or specialized software programs and applications, and other standard office
equipment.
• Establish and maintain effective and cooperative working relationships with those
encountered during the course of work.

• High school graduate or General Educational Development (GED); AND
• Four (4) years of increasingly responsible administrative support or clerical experience;
OR
• Associate degree with coursework in a related discipline AND
• Two (2) years of increasingly responsible administrative support or clerical experience.
• Or, any combination of education and experience which would provide the required
qualifications for the position.

• Associate degree with coursework in business or related discipline.

Incumbents in the Administrative Assistant II is the journey level classification in the
Administrative Assistant series. The Administrative Assistant II typically reports to a manager of
a department or division; performs moderately complex administrative responsibilities which
requires sound judgement and initiative within a well-defined range of alternatives and
guidelines. Incumbents occasionally relieve the senior-level manager or manager of simple
and/or routine administrative duties.
The Administrative Assistant II is distinguished from the Administrative Assistant I in that the
latter is the entry-level classification within the Administrative Assistant series. The incumbent
performs general and routine administrative responsibilities of a routine and average difficulty
in accordance to clearly defined instructions and/or established office principles, procedures,
and District/college guidelines. The incumbent may perform administrative activities which
involves limited interpretation, application, or modification of existing policies and procedures.
The Administrative Assistant II is distinguished from the Administrative Assistant III in that the
latter is the advanced, journey level classification within the Administrative Assistant series.
The incumbent typically reports to a senior-level manager or director. The incumbent performs
moderately complex to advanced administrative responsibilities which requires independent
judgement, technical knowledge, and initiative within well-defined policies and procedures
and under limited direction, guidance, or direct supervision from a senior-level
manager/director; The Administrative Assistant II often relieves the senior-level
manager/director of routine and moderately advanced administrative duties. The incumbent
provides work guidance to lower-level administrative staff.

PHYSICAL DEMANDS:
While performing the duties of this job, employees are regularly required to sit or stand for
extended periods of time; talk or hear, in person and by telephone; use hands repetitively to
finger, handle, feel, operate personal computers and other standard office equipment; and
reach with hands and arms.
Specific vision abilities required by this job include close vision, use of both eyes, ability
to distinguish basic shades and colors and the ability to adjust focus.
Employees are frequently required to walk and stand and occasionally lift up to 20 pounds.

While performing the duties of this class, incumbents are regularly required to use written and
oral communication skills; read and interpret data; use math and mathematical reasoning;
analyze and solve problems; learn and apply new information and skills; perform highly
detailed work on multiple, concurrent tasks; and interact with District, students, vendors and
others encountered in the course of work, some of whom are dissatisfied or abusive.

The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
Employees work under typical office conditions, with constant interruptions, and the noise
level may vary depending on activities of the office.

The Americans with Disabilities Act (ADA) requires us to identify the essential duties/functions of the position. We have indicated those duties with an E on the job description.
Range 26

Rio Hondo Community College is currently seeking applicants for part-time, temporary, hourly, clerical, positions on an as needed basis. The application will be valid for 6 months after submission.

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.

This position will be a shared assignment between the Government Community Relations and Public Information, Marketing & Communications departments.